The Role

Addepar is seeking a proactive and detail-oriented Administrative Assistant to provide high-level support to our CEO. Reporting directly to the Sr. Executive Assistant & Project Coordinator, you will be the "engine room" of the CEO’s daily operations, handling heavy administrative execution with precision and foresight.

This is a high-visibility role designed for someone with 1–2 years of experience who is ready to level up. You will not only execute the CEO’s immediate administrative needs but will also partner with the Sr. EA to implement the executive’s broader travel and engagement strategies. We are looking for a "growth-mindset" professional; in 8–12 months, the successful candidate in this role will have the opportunity to expand their scope to support other C-level executives.

Note on Work Environment: This role is based in our NYC office with a hybrid schedule (minimum 3 days per week). However, flexibility is required: you must be present in the office whenever the CEO is on-site, regardless of the designated hybrid days.

Addepar takes a market-based approach to pay. A successful candidate’s starting pay will be determined based on the role, job-related skills, experience, qualifications, work location, and market conditions. The range displayed on each job posting reflects the minimum and maximum target base salary for roles in Colorado, California, and New York.

The current range for this role is $70,000 - $110,000 (base salary) + bonus + equity + benefits.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Additionally, these ranges reflect the base salary only, and do not include bonus, equity, or benefits.

Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

What You’ll Do

• Heavy Administrative Support: Manage the CEO’s high-volume internal and external calendaring, ensuring every minute is optimized and prep materials are ready
• Travel & Logistics: Execute end-to-end travel plans and bookings. You will support the Sr. EA in executing the CEO’s overarching travel strategy, ensuring seamless transitions between global locations
• External Liaison: Act as a professional point of contact for clients, partners, and external stakeholders, mirroring Addepar’s high standards of service
• Expense Management: Meticulously manage and file expenses, ensuring compliance with company policy and timely reimbursement
• Operational Efficiency: Support the Sr. EA on project coordination, tracking timelines, and following up on action items to keep the CEO’s initiatives on track
• Team Support: Assist with planning team events, off-sites, and internal activities for the G&A organization
• Growth Path: Over time, take on additional administrative responsibilities for the CFO and COO, scaling your impact across the leadership team

Who You Are

• Proactive & Anticipatory: You don’t just wait for instructions; you look ahead at the calendar to spot potential conflicts before they happen
• Meticulously Organized: You have an eye for detail that catches the small things—time zone errors, missing dial-in codes, or conflicting dinner reservations
• Resilient & Adaptable: You thrive in a fast-paced environment and remain calm when plans change at the last minute
• Discreet: You handle sensitive company and executive information with the utmost confidentiality
• Culture Carrier: You embody our "No task too small" mentality and are eager to learn from a seasoned Sr. EA
• 1–2+ years of recent experience in an administrative support role, preferably in a high-growth tech or financial services environment
• Proven experience managing complex calendars and coordinating international/domestic travel
• Client-facing experience: Comfortable communicating with high-level external parties and stakeholders
• Tech Savvy: Strong proficiency in Google Workspace (Calendar, Docs, Sheets), Slack, and Zoom. Experience with travel/expense tools (e.g., Navan) is a plus
• NYC Based: Ability to work from the NYC office at least 3 days a week, with the flexibility to match the CEO’s in-office schedule
• Education: Bachelor’s degree preferred